Changes to MLS® Policies

by | Apr 10, 2018 | Matrix, MLS®, Stats & Technology | 0 comments

The Board of Directors recently approved changes to various sections of the MLS® Policies, as noted below.

The second column notes changes made. Sections in bold indicate amended or added wording; sections struck through with a line (e.g. struck through) indicate the section was deleted.

The full, updated set of MLS® Policies can be found under External Links in Matrix and on REALTOR Link®, under the MLS® tab.

Former Policy Wording Amended/Deleted Policy
Sales
1. When broker loading any sales where the selling salesperson is a non-board broker, members will be required under Selling Salesperson field to enter “NONMEM” on on the comment line (“SOLD BY NAME OF SELLING SALESPERSON) – (NAME OF SELLING BROKERAGE)”.		  AMENDED
Sales
1. When broker loading any sales where the selling salesperson is a non‐board broker, members will be required under Coop Representative 1 MLS® ID field to enter “NONMEM” and under the NONMEM Info tab enter the name of the Coop Representative and Brokerage name in the spaces provided.
MLS® MARKETING OPTIONS
2. The Listing Salesperson will be required to determine which property type is to be considered the “primary” type. The primary listing will be the property type calculated in the Listing & Sales stats program.		 DELETED
2. The Listing Salesperson will be required to determine which property type is to be considered the “primary” type. The primary listing will be the property type calculated in the Listing & Sales stats program.
3. If the listing salesperson presently has a listing on the system: it is their PRIMARY
LISTING and any additional property types can be added as SECONDARY LISTINGS by submitting the Property Information Forms only for those listings affected.		 AMENDED
3. If the listing salesperson presently has a listing on the system, : it is their PRIMARY LISTING and any additional property types can be added as SECONDARY LISTINGS by submitting the Property Information Forms only for those listings affected.the original
listing MLS® number and the MLS® numbers of any additional listings must be entered in the “AlternateMLSNumber” field of each listing.
4. If the listing salesperson is processing a new listing on the system: he/she simply decides at the time of signing, which property type their wish to be your PRIMARY LISTING by completing the Property Information Form for that property type along with an Agreement Form. At the same time, up to 3 other property types can be submitted as SECONDARY LISTINGS by completing ONLY the Property Information Form for the property types they feel appropriate to market the property. DELETED
4. If the listing salesperson is processing a new listing on the system: he/she simply decides at the time of signing, which property type their wish to be your PRIMARY LISTING by completing the Property Information Form for that property type along with an Agreement Form. At the same time, up to 3 other property types can be submitted as SECONDARY LISTINGS by completing ONLY the Property Information Form for the property types they feel appropriate to market the property.
5. The Listing Salesperson will also complete the Property Information Form for each of the additional property types they would like to have appear on the system, which will be the secondary listings. It is imperative that the relevant information be identical; for example, listing date, list price, address, lot size, legal description, city/town, Seller name(s), expiry date, Listing Brokerage(s), Listing salesperson(s), selling commission and Agreement Change. AMENDED
5. The Listing Salesperson will also complete the Property Information Form for each of the additional property types they would like to have appear on the system, which will be the secondary listings. It is imperative that the relevant information be identical; for example, listing date, list price, address, lot size, legal description, city/town, Seller name(s), expiry date, Listing Brokerage(s), Listing salesperson(s), selling commission and Agreement Change.
6. If the relevant information is not identical, the primary listing will be processed and the secondary listings that are not identical will be returned unprocessed. If there are discrepancies in any other fields (not mentioned in #5 above), they will be input as received. DELETED
6. If the relevant information is not identical, the primary listing will be processed and the secondary listings that are not identical will be returned unprocessed. If there are discrepancies in any other fields (not mentioned in #5 above), they will be input as received.
12. When you send the group of listings to be processed, you will already have determined which will be primary and which will be secondary by the forms you use. These primary and secondary designations may not be changed, either with Amendment to Listing Agreement or at time of reporting the sale. DELETED
12. When you send the group of listings to be processed, you will already have determined which will be primary and which will be secondary by the forms you use. These primary and secondary designations may not be changed, either with Amendment to Listing Agreement or at time of reporting the sale.
13. When the property sells, the sale will be reported to the Association, using the “primary” listing MLS® number and that property type will be the listing used for the statistics. Each of the other MLS® numbers will appear in the sold database under their specific property type, but will not be recorded in the statistics. AMENDED
13. When the property sells, only one of the listings shall be reported Sold and all additionally marketed listings shall be reported Cancelled. the sale will be reported to the Association, using the “primary” listing MLS® number and that property type will be the listing used for the statistics. Each of the other MLS® numbers will appear in the sold database under their specific property type, but will not be recorded in the statistics.
Miscellaneous #22
This policy was originally created by the Joint MLS® Committee. The committee was formed to deal with issues that may arise within the shared MLS® system between RAHB, the Niagara Association of REALTORS®, the Brantford Regional Real Estate Association and the Simcoe Real Estate Board or more commonly known as “STARRS” for (Shared Technology and Regional REALTOR® Services). The Fusion MLS® system has now been retired and the STARRS group disbanded nearly two years ago when the other associations cut over to the Regional Matrix system making it unnecessary for this committee or rule to exist.		 DELETED
Miscellaneous #22
This policy was originally created by the Joint MLS® Committee. The committee was formed to deal with issues that may arise within the shared MLS® system between RAHB, the Niagara Association of REALTORS®, the Brantford Regional Real Estate Association and the Simcoe Real Estate Board or more commonly known as “STARRS” for (Shared Technology and Regional REALTOR® Services). The Fusion MLS® system has now been retired and the STARRS group disbanded nearly two years ago when the other associations cut over to the Regional Matrix system making it unnecessary for this committee or rule to exist.

 

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